Deadline to file applications: October 7, 2024

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SALARY AND BENEFITS

SALARY RANGE: $25.00-30.49 AN HOUR

  • Work from home
  • 40 hours of sick leave
  • Monday-Thursday from 9:00 a.m. to 2:00 p.m. (Days subject to change based on need.)

PUBLIC WATER AGENCIES GROUP (PWAG) EMERGENCY RESPONSE GROUP:

Public Water Agencies Group (PWAG) is a professional association of 21 water utilities in Los Angeles County.  19 of those member agencies participate in the Emergency Response Group (ERG).  The Group’s program was developed to improve and support ERG member agency disaster preparedness, response and recovery capabilities.  Mutual aid (ERG members assisting each other during and after a disaster by sharing staff, equipment or supplies) is a priority for the Group and coordination of this activity is ongoing.  The ERG also works to partner with first responder and oversight organizations such as police and fire, public health, emergency management, cybersecurity and Homeland Security agencies.  Cost sharing projects like shared training, advocacy activities and purchasing equipment are developed periodically.

DEFINITION:

Under general supervision from the PWAG Emergency Management Coordinator (EMC), performs a wide variety of responsible and complex administrative and technical duties in support of assigned programs; prepares a variety of fiscal, administrative and operational reports, and provides a variety of information to PWAG’s member agency staff and collaborative partners.

EXAMPLE OF DUTIES:

Serves as the Administrative Assistant for the PWAG Emergency Response Group (ERG); assists in planning and coordinating day-to-day operations, functions, and services; directs, coordinates, and reviews assigned activities including assigned administrative support and technical areas. Performs a wide variety of responsible administrative duties for management staff and Group leadership (board and Executive Committee) as assigned, relieves the EMC of administrative work, and attends to a variety of administrative details to ensure smooth operations of the program in serving PWAG member agencies.

Coordination:

  • Manage EMC calendar in Outlook and PWAG Events Calendar on the website; assist with calendar invites, reminders, and coordination for speaking engagements.
  • Assist with calendar coordination to secure dates for group activities such as meetings, trainings, and webinars are scheduled.
  • Assist with reimbursement requests for the EMC and the PWAG Emergency Generator Host, annual budget documents and meetings, and other fiscal activities.

Meetings and Training:

  • Support meetings and prepare memos, letters, agendas, articles, presentations, trainings, and reports as needed for PWAG Board and Executive Committee, member agency boards, PWAG committees and working groups, and outside agencies.
  • Support online meetings and trainings using Teams and Eventbrite; set up meetings electronically and connect them to EMC and member agency calendars; manage logistical questions for attendees, attendance records and recordings, and take notes if needed.
  • Support in-person meetings and trainings through scheduling, reminders, registrations, arranging for catering, sending materials for printing and delivery. Provide follow-up support through emails, materials and recordings.

Program Support:

  • Support the PWAG website; ensure that secure logins work and are available for those who need them, help member agencies uploading documents to the site and assist with content updates and design refreshes. Reproduce Constant Contact emails on News page, or work with webmaster to connect the tools to duplicate the content in both places.
  • Assist with development of PWAG ERG membership orientation for new member agency leadership, such as GM/AGM, field leadership, and board members.
  • Manage the Monthly PWAG Radio Tests through annual sign-up, documentation updates and training scheduling. Manage Standby Radio Operator scheduling during the EMC absences.

KNOWLEDGE OF:

  • Operation and use of computer programs within Microsoft Office 365, including MS Word, Excel, Outlook, and PowerPoint
  • Principles and practices of fiscal and administrative research and report preparation.
  • Principles and practices used to establish and maintain files.
  • Prepare clear, concise, accurate and comprehensive correspondence, reports, and other written materials using correct English, including spelling, grammar, and punctuation

ABILITY TO:

  • Perform responsible and difficult administrative support and clerical duties involving the use of independent judgment and personal initiative.
  • Plan and organize work to meet changing priorities and deadlines.
  • Communicate clearly, concisely, and effectively.
  • Work under steady pressure with frequent interruptions.
  • Work independently in the absence of supervision.
  • Work collaboratively as a member of a self-directed work team.
  • Understand and follow oral and written instructions.
  • Operate office equipment including computers and supporting word processing and spreadsheet applications.
  • Independently prepare correspondence and memoranda.
  • Type accurately and at a speed necessary for successful job performance (45-60 WPM).

EDUCATION AND EXPERIENCE:

Any combination of education and experience, which would likely provide the necessary knowledge and abilities is qualifying.

  • Bachelor’s degree in business administration, public administration, or a related field.
  • Three (3) or more years of progressive administrative experience. Experience in a government or public utility is desirable.

CERTIFICATION:

  • IAAP, Certified Administrative Professional Certificate (CAP)
    Ability to obtain this certification within one year of hire

SPECIAL REQUIREMENTS:

  • Possession of valid California Driver’s License (Class C) issued by the State Department of Motor Vehicles. Proof of a good driving record free of multiple or serious traffic violations or accidents for at least two (2) years’ duration. Must have automobile insurance.
  • Required to pass a physical examination which includes an initial drug screening. The district will also conduct a comprehensive pre-employment background
  • Must live within fifty (50) miles of the District. Will be required to drive to the District or other agencies when needed. May be required to work extended hours including evenings and weekends.

WORKING CONDITIONS AND PHYSICAL ACTIVITIES:

Environment: Work from home.  Must live within 50 miles of the District. Will be required to drive to the District or other agencies when needed. May be required to work extended hours including evenings and weekends.

Physical: While performing the duties of this class, employees are regularly required to sit, walk, and stand; talk or hear, in person and by telephone; use hands and fingers repetitively to handle, feel or operate standard office equipment; reach with hands and arms. Employees are occasionally required to walk, and stand for prolonged periods; stoop, bend, kneel and twist; regularly lift twenty (20) pounds and occasional lift twenty-five (25) to fifty (50) pounds.

Mental: While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple concurrent tasks; work with frequent interruptions; work under intensive deadlines; interact with Group managers, staff, vendors, the public and others encountered in the course of work.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate assigned equipment.

 Hearing: Hear in normal audio range with or without correction.

APPLICATION PROCESS: 

Visit rwd.org for a complete job description. Applications can be completed and submitted online along with a resume at rwd.org/careers.

Apply Today!

Fair Labor Standards Act: For the purpose of the Fair Labor Standards Act, the District Finance Officer shall be considered an “exempt” employee.

Equal Opportunity Employer: Rowland Water District is an equal opportunity employer, and does not discriminate in hiring, training, promotion, compensation or terms of employment on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status or sex.

Americans with Disabilities Act: The District will make such reasonable accommodation to enable persons with disabilities to fulfill the requirements of the position in accordance with the Americans with Disabilities Act of 1990.